EnrollWise™ named an Edtech Digest 2025 Top Admissions & Enrollment System
Simplify Scheduling and Improve Access to Key Enrollment Events
The EnrollWise™ Calendars and Test Scheduling tool streamlines how districts coordinate assessments, interviews, and school events—making the admissions process smoother for families and administrators alike.
Centralized event scheduling
Coordinate all admissions-related events in one place—open houses, interviews, school tours, and more—with tools built for administrators, schools, and families to easily manage schedules and updates.
Assessment coordination
Schedule eligibility assessments like tests, auditions, or portfolio reviews directly within the platform to ensure consistent, timely evaluation across programs.
Automated alerts and reminders
Keep families informed and on track with customizable, automated notifications for upcoming events, deadlines, and assessment dates.
Live event and assessment tracking
Monitor scheduling activity and completion in real time—giving administrators visibility into attendance, outstanding requirements, and applicant readiness.
Family self-scheduling tools
Give families the flexibility to select available time slots for interviews, assessments, or events—reducing back-and-forth and streamlining coordination for administrators.
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Customizable Event Scheduling Tools
- Event types (e.g. interviews, open houses, assessments)
- Scheduling rules and availability windows
- Notification timing, channels, and content
- Language options for calendar and event communications
- SIS and calendar sync with external systems
- Custom eligibility triggers for assessment scheduling
- Smart forms for event registration
- Smart forms
- Application-linked event guidance and instructions
- SIS and calendar sync with external systems
Effortless Scheduling for Better Enrollment Outcomes
Streamline assessment coordination and admissions events with EnrollWise™—empowering staff, reducing overhead, and helping more families participate successfully.
Clear scheduling, better matches
Provide families with transparent access to interviews, assessments, and events through an organized calendar interface. When families know what’s required and when, they’re more likely to complete each step—resulting in more accurate placements and better program matches.
Flexible access for every family
Offer scheduling options that accommodate different grade levels, time zones, languages, and family needs. By lowering the barriers to participation, more students can complete required events—expanding your pool of eligible applicants and supporting equitable enrollment goals.
Reduce administrative burden
Automate time-consuming scheduling and notification tasks, reducing the burden on school and district staff. With fewer manual steps, administrators can focus on supporting students rather than coordinating logistics—while still ensuring timelines are met.
Keep families informed
Enable automated alerts, deadline reminders, and follow-ups across channels like email and text. Families stay informed, engaged, and prepared throughout the admissions journey—helping reduce missed steps and incomplete applications.
Policy-Responsive™ Enrollment
- Customize event types, scheduling rules, and workflows
- Set eligibility criteria that trigger assessments automatically
- Configure multilingual reminders and notification timing
- Integrate with SIS and calendar systems
- Adjust processes easily to reflect evolving district policy
Family Friendly Scheduling Experience
- Mobile-accessible scheduling for interviews, assessments, and events
- Clear, step-by-step instructions throughout the enrollment journey
- Personalized reminders to help families meet key deadlines
- Multilingual forms and calendar tools for broader access
- Inclusive, accessible design for all family needs
FAQs: Managing Admissions Events and Scheduling with EnrollWise
What types of events can be scheduled through EnrollWise?
EnrollWise supports scheduling for a wide variety of admissions-related events, such as eligibility assessments, interviews, open houses, school tours, auditions, and portfolio reviews. Each event is fully configurable, allowing districts to define the type, audience, and timing based on their needs.
Can families choose their own time slots for events and assessments?
Yes, EnrollWise offers self-scheduling for families, allowing them to select available time slots for events and assessments. Districts have the flexibility to control which events are open for self-scheduling and can define rules based on program type, grade level, or applicant group.
How does scheduling integrate with the admissions application?
Scheduling is seamlessly integrated with the family-friendly application process. For instance, certain events, like assessments, will only appear as scheduling options if applicants meet the relevant eligibility criteria, ensuring that families only see events they need to attend based on their application status.
Can application submission require completion of event registration, such as HSAT or assessments?
Yes, EnrollWise allows districts to configure application workflows so that event registration (such as for a High School Admissions Test or other assessments) must be completed before an application can be submitted. For instance, an applicant may be required to register for an assessment before submitting their application, ensuring they have a scheduled spot. This process helps prevent missed opportunities and ensures that offers contingent on test scores are accurately tracked.
How are families notified about upcoming events or assessments?
Families are automatically notified about upcoming events or assessments through customizable email and SMS notifications. These reminders can be triggered based on event dates, application deadlines, or any changes to the scheduling process, ensuring families stay informed and on track.
Can scheduling rules be customized by grade level, school, or program?
Yes. Districts can fully customize event availability and scheduling rules based on grade level, school, or program. This ensures that the scheduling process aligns with local policies and specific enrollment requirements for different programs.
How does EnrollWise support policy changes throughout the year?
EnrollWise is a policy-responsive enrollment platform, meaning that event types, scheduling rules, and eligibility criteria can be updated to reflect changes in district policy or program requirements. This flexibility helps districts adapt quickly to new policies or needs without disrupting the scheduling process.
Can the district import events and available time slots in bulk?
Is the calendar interface accessible and mobile-friendly?
Yes. The EnrollWise scheduling interface follows WCAG accessibility standards, is mobile-optimized, and supports multiple languages to ensure that all families, regardless of their needs, can access and use the system effectively.
Can administrators limit how far in advance families can schedule events?
Yes. Districts have full control over lead times, blackout periods, and cutoff windows for scheduling events, allowing them to manage scheduling based on operational logistics and program-specific needs.
Can families reschedule events on their own?
Yes. If enabled, self-service rescheduling allows families to adjust their appointments based on district-defined rules, reducing administrative overhead and offering greater flexibility to families while ensuring consistency in the scheduling process.
Explore More Features
Built-in Messaging and Notifications
Keep families informed with timely messages and updates, delivered directly through the application portal.
SIS Integrations
Connect your SIS for reliable data, optimized workflows, and system-wide alignment.
Compliance and Reporting
Generate real-time reports to support oversight, compliance, and enrollment decision-making.