EnrollWise™ named an Edtech Digest 2025 Top Admissions & Enrollment Solution
Collect, Track, and Generate Documents with Ease
Make enrollment easier for everyone with secure uploads, mobile-friendly tools, multilingual document support, and configurable templates tailored to district policies.
Effortless document uploads
Families can submit required documents quickly and easily from a phone, tablet, or computer—removing barriers to completion.
Dynamic document requests
Automatically request only the documents each family needs based on their application—no guesswork, no unnecessary uploads.
Secure storage
Safeguard sensitive data with encrypted storage and workflows that protect personal information and maintain data privacy.
Automated receipts and offer letters
Improve operational efficiency with built-in tools that automatically generate application receipts and offer letters as part of your workflow.
Customizable templates
Manage and edit document templates with ease—offering multilingual formats to reflect your community’s needs.
Compliance assurance
Maintain legal and regulatory compliance with secure document handling, audit-ready processes, and district-aligned workflows.
Actual content redacted for privacy
Tailor Document Workflows to Your Needs
- Document templates (receipts, offer letters, confirmation messages)
- Languages for all generated documents
- User roles and permissions for access and editing
- Application form logic that triggers document requests
- Embedded guidance and help content for document steps
- Integrations with SIS and external document systems
Make Enrollment Easier with Streamlined Document Management
EnrollWise™ helps public school districts improve application completion rates by making it easier for families to upload, track, and manage required documents—all within one secure, accessible platform.
Streamline Document Handling Across Your District
Replace manual document collection with a unified system that supports uploads, organization, and tracking—all in one place. Reduce administrative burden while helping families confidently complete their applications.
Increase access with multilingual document support
Serve a diverse community with configurable templates and system-generated documents available in multiple languages. Clear, culturally responsive communication helps more families stay engaged and on track.
Simplify Tracking for Families and Staff
Help families see what’s been submitted and what’s still needed, with real-time status indicators and reminders. Staff benefit from a centralized view of document progress, reducing back-and-forth and improving follow-through.
Simplified for Families
- Personalized document requests based on each application
- Clear, step-by-step instructions for uploads and tracking
- Mobile-optimized for ease across devices
- Smart forms guide users to submit only what's needed
- Multilingual support for forms, instructions, and confirmations
Enrollment made easy in NYC
Streamlined for Staff
- Auto-generate receipts and offer letters to save staff time
- Track document submissions in one centralized dashboard
- Control permissions and access by user role
- Sync with SIS and external systems for seamless workflows
- Configure templates and guidance in multiple languages
FAQs: Managing Documents with EnrollWise
Can families upload documents from a mobile device?
Yes, EnrollWise is fully mobile-optimized, allowing families to easily upload documents from smartphones or tablets. The platform ensures that the document upload process is seamless, no matter the device being used.
How are required documents determined for each family?
EnrollWise dynamically requests documents based on the application type, program requirements, and each family’s responses. District-configured rules ensure families only submit the necessary documents for their specific situation, minimizing confusion and reducing unnecessary submissions. Learn more about family-friendly applications.
Are submitted documents stored securely?
Yes, all documents are encrypted and stored in strict compliance with data privacy standards and district policies, ensuring the security and confidentiality of family information at all times.
Can staff customize the document templates?
Absolutely. Administrators can create and manage multilingual document templates for offer letters, receipts, and other required documents directly within the system. This flexibility allows for consistent, district-specific communication that meets the needs of all families.
How does EnrollWise support multilingual families during the upload process?
EnrollWise includes multilingual support for instructions, guidance, and generated documents, ensuring families can easily understand what’s needed. This feature helps break down language barriers, making the document submission process more accessible to a diverse range of families.
Can families track the status of their document submissions?
Yes. Families can easily view the real-time status of their document submissions within their portal, seeing which documents have been uploaded and which are still pending. This helps families stay organized and ensures they know exactly what’s still required for their application.
Can administrators track document submissions and follow up with notifications?
Yes. Administrators can track document submissions in real time and track documents that are missing or need follow-up. This helps ensure that all required materials are submitted on time, while automated alerts can be sent to families to remind them of any outstanding documents, streamlining the process for both families and staff.
Can families view or download their submitted or system-generated documents?
Yes. Families can log into their secure portal to view, download, and manage both submitted documents (such as forms and proofs) and system-generated documents (including offer letters and receipts).
Does EnrollWise notify families when documents are missing or incomplete?
Yes. EnrollWise sends automated reminders to families, notifying them if documents are missing or incomplete. These notifications help keep families on track, ensuring that all necessary documentation is submitted in a timely manner. Learn more about built-in messaging and notifications.
Explore More Features
Built-in Messaging and Notifications
Keep families informed with timely messages and updates, delivered directly through the application portal.
Unified Enrollment Management
Centralize enrollment across schools and programs—including interdistrict and statewide models.
Seat Management and Analytics
Optimize seat allocation and track enrollment goals with real-time data and planning tools.